Lone Star Antique Tractor & Engine Association
Minutes,
The Lone Star Antique Tractor & Engine Association met
at Spring Creek Barbecue in
The minutes of the last meeting were read and approved with a motion by Brad Hood and second by Robert Gee. The financial report given by Linda Bayless recounted the approximate amounts earned at the show as follows:
$800 profit from concession
$935 profit from gate
$1716 profit from auction
$442 profit from picnic table raffle
$225 new memberships
$ 28 donations at small engine display
$432 t-shirts and caps
The treasurer’s report with a balance of $10,080.05 in regular account and $2,935 in the scholarship account was approved as distributed with a motion by Brad Hood and second by Willie Clark.
Old business included the following:
Charles stated that all of the show sponsors had been sent “thank you” letters and a receipt for their donations.
Brandon Robertson reported that all is well with school and that he has transferred to TJC.
The following new business was presented:
As a result of the newspaper article regarding clubs and organizations, someone had called and asked Charles to announce that there was a tractor for sale: 1958 430 JD with wide front.
There was some discussion regarding having a club tractor trail ride again. Ray Glasscock will be checking into the logistics and possible routes.
Robert Gee thanked all of the group for their prayers and visits, etc. during his recovery.
Shorty Bayless reported that the sled needed a chain instead of cable for proper operation, with cost of approximately $300-400. Willie Clark moved to purchase the chain; Tonya Nutt seconded. The motion carried. Shorty will check on getting the needed chain to maintain the sled for proper use.
Discussion regarding the scholarship included the
possibilities of adding students to scholarship recipients and/or expanding the
area beyond
Charles asked for reports from the various committees as follows:
Stan Kindig thanked Brandon Robertson for driving the kiddie ride and all went well there. He did state that we need to make adjustments for improvements in the weight classes for our pull. Also, some of the classes need change as well, along with some refinement of the paper work involved. There was a suggestion that we might appoint a commission to attend an EDGE&TA show to see exactly how the safety issues are handled there. There was also a suggestion that we need to place our club logo on the sides of the sled. Through the group seemed positive, there was no actual action taken on the idea.
The comment arose that ProSigns in
Larry Lough reported that the auction went very well; it was the most profitable we have had so far and that he will continue to run the auction for the club. He requested that we have a couple of assistants next year to monitor the bidding. He also reported that the barbecue went well.
Ray Glasscock reported that the concession seemed to work well, but they can always use more help. It was suggested that we provide a site for selling drinks at the pull area as well as in the concession.
Sandy Golden and Robert Gee reported that the gates were very busy; they did well on receipts but could also use additional help. They suggested an exit gate for traffic as well as some designated “Handicapped Parking” because we actually had 6 handicapped spectators arrive. It was stated that we did not actually have anyone assigned to monitor and park cars, but Billy Jernigan tended parking for an extended period of time.
In the area of the clerical part of the show, everything was handled, but at times, more assistance is needed in the office are.
Neither Bob Youngblood nor Dick Watson was present at the meeting to report on safety and publicity.
Charles reported that Bob Youngblood had done an excellent job on covering the safety issues. He had a First Aid Canopy with a Banner identifying the First Aid Area, first aid kits, an RN on duty, water, wheel chair, and fire extinguishers throughout the grounds. Bob purchased both the canopy and the banner and paid for the fire extinguishers himself. It was by far the most elaborate and best implemented safety program we had ever had at our show. A suggestion was made that we build a ramp so that wheelchairs could enter the structure where the concession, office area, and auction are located. Also, it was suggested that in the future, all loading and unloading must be done in a specified, marked area with the possibility of a ramp being built in the loading area for the loading and unloading process and that the area be manned at all times to ensure safety procedures are followed. This will be an increase in required manpower for that area.
Charles then announced to the group that Bob Youngblood had resigned from the club.
Charles also reported on the success of the show with the advertising and publicity having made a real impact. Doc Fletcher had made ads for Radio Station 104.1 to run daily at random times and Tom Perryman also made a number of pitches. Tom even added that he planned to bring a chuck wagon next year, which turns out to one that belongs to Doc Fletcher. Also, the TV station came to the grounds and did an interview which ran on Channel 7 that evening.
Dates to remember were as follows:
The following people gave tentative consent to participate in the Rose Festival Parade upon inquiry by Charles: Glenn Griffin, Keith Howard, Charles Parmley, Brad Hood, Ray Glasscock and Brandon Robertson.
With no further business, the meeting adjourned.
Respectfully submitted,
_____________________________________ _____________________________
Charles Parmley, President Carrie Jo Parmley, Secretary